Reference letters, which are also known as letters of recommendation, are extremely valuable
in helping you find a job. It’s a general description of your abilities, accomplishments, and how
your past achievements will benefit you in your future job.
Reference letters are important in the hiring process. Job seekers know they should use every
advantage they can to make themselves stand out, especially when getting their dream job.
Reference letters are special because they give important information about your skills and
personality that a resume cannot.
Managers, HR representatives, mentors, and supervisors often write these letters. They can tell
the potential employer how well the applicant can do the job they want. These letters help
when an employee wants to apply to work at a new company. They show potential employers
that the person has a good work history. If you want to or already work in a management-level
job, it’s useful to learn how to write a letter about someone’s work abilities, ethics, and
experience.
Learning about different types of reference letter can assist you in composing a letter that
accurately portrays your employee’s finest attributes. Using a template can make your job
easier by simplifying the process. Below you can find guidelines, tips, a format that can help you
to write an excellent employer’s reference letter.

Format of Employment Reference Letter
All Employment References must be on a company letterhead & signed & dated by an
authorized person from the organization (digital signatures are acceptable [preferred] and must
be verifiable) and all references must Contain in the following specific information from the
employer.

 Start and Finish Dates of Employment – these should be specific dates in a DD/MM/YYYY
format. If your role is ‘current’ the employer reference should state, the start date & the
finish date to state “CURRENT”.
 Position title —i.e.: “ICT Support Engineer”
 Description of Duties Performed – Required to determine the relevance of the experience to
the nominated occupation and should be unique for each employment episode.
 Hours worked – Full time or Part time and actual hours worked per week
 Country where Employment was undertaken
 Contact details of signatory i.e. phone number & official email address (no personal email
addresses)

Key points of an Employment reference letter
 Relationship with the candidate: In order to be a trustworthy reference, explain how you
know the employee. Provide information about your professional connection with the
employee, how long you have known them, and if you are familiar with them personally.
 Company name: Make sure to include the name of your company or organization.
 Employment dates: Provide the dates when you started and ended your employment. Most
people who receive applications need to know how long someone has been employed in
order to review and consider their application
 Position held: Mention the job title and description of the employee. You can help
employers find the right employee by describing what the employee will be responsible for.
 Why the employee qualifies for the position: You can also mention why the employee
would be a good fit for the position, along with examples to support those reasons.
Mention about a time when the employee was involved in something and did a good job
handling it. You can also support their abilities and personality by sharing stories of how the
employee did a great job in their position
 Formulate the closing paragraph of the letter: In the final part of the employment
reference letter, state again that you believe the candidate is suitable for the job they are

applying for. Other suggestions for what to write in the last paragraph include mentioning
how the employee would bring value to the company and expressing your belief in their
skills to perform the responsibilities in the new position. You can also tell the person
receiving the message that they can reach out to you if they have more questions.

When you write this kind of letter, it’s important to be honest about your experience with the
employee and how well they did their job in the company. Candidates can use employment
reference letters on their personal websites to get recruiters’ attention, to showcase their work
experience online. No matter for what reason the letter is written, its purpose is to confirm the
employee’s work history and accomplishments at the company.

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